Alice Lloyd College

Constitution and By-Laws of the Alumni Association

These are the policies and procedures that currently exist for the Alumni Association of Alice Lloyd College.

ARTICLE I. NAME

The name of this association shall be called:
THE ALUMNI ASSOCIATION OF ALICE LLOYD COLLEGE
(herein referred to as the “Association”)

ARTICLE II. PURPOSE

The general purpose of this Association shall be to promote the general welfare and effectiveness of Alice Lloyd College, through:

  1. Strengthening the ties between former students of Alice Lloyd College and the College;
  2. Stimulating the interest and activity of the alumni of Alice Lloyd College;
  3. Preserving and furthering the mission of Alice Lloyd College;
  4. Participating in further development of Alice Lloyd College.

ARTICLE III. MEMBERS

SECTION 1. Regular membership in the Association shall be extended to all alumni, including graduates of Alice Lloyd College and all other former students who have earned credit hours toward a degree, diploma or certificate.

SECTION 2. Honorary members of the Association shall be those persons who have evidenced particular interest in the welfare of Alice Lloyd College and desire to associate themselves in the activities of this Association and shall be admitted as such, upon approval of the Board of Directors, excluding the right to vote or hold office as a member of the Association.

SECTION 3. There shall be no dues for members or honorary members.

ARTICLE IV. OFFICERS

SECTION 1. The officers of the Association shall be: President, First Vice President, Second Vice President, and Executive Secretary.

SECTION 2. Duties of Officers.

A. PRESIDENT:
The President of the Association shall be its chief executive. The President shall preside at all meetings of the Association, and at meetings of the Executive Committee and Board of Directors. The President shall represent the Association in and at all functions and activities required by his or her office, including meetings of the Alice Lloyd College Board of Trustees. The President, with the advice and consent of the Executive Committee, shall appoint all committees of the Association.

B. FIRST VICE PRESIDENT:
The First Vice President shall be an assistant to the President of the Association, and in the absence of the President, shall exercise the power of the President, and shall serve on the Executive Committee.

C. SECOND VICE PRESIDENT:
The Second Vice President shall be an assistant to the President of the Association, and in the absence of the President and the First Vice President, shall exercise the power of the President, and shall serve on the Executive Committee.

D. EXECUTIVE SECRETARY:
The Director of Alumni Relations for Alice Lloyd College shall serve as the Executive Secretary of the Association, and shall also serve on the Executive Committee. The duties of the Executive Secretary are to:

(1) be chief assistant to the Association;

(2) keep minutes of all Association meetings;

(3) be the chief financial officer of the Association;

(4) manage the affairs and daily operations of the Alumni Office.

SECTION 3. The First Vice President will succeed the President, and the Second Vice President will succeed the First Vice President whenever an officer vacancy occurs. When there is no succeeding officer, the Alumni Association Board of Directors will elect a person to fill the vacant office from nominations provided by the Nominating Committee.

SECTION 4. The term of office for the President, First Vice President and Second Vice President is two years. The term of office will commence on January 1 and conclude on December 31 of the following year. Officers will not be eligible to serve in the same officer position for more than two consecutive terms.

ARTICLE V. BOARD OF DIRECTORS

SECTION 1. The management of this Association shall be vested in a Board of Directors, consisting of the officers of this Association, at least 12 but not more than 20 members-at-large elected by the Board of Directors from nominations provided by the membership. The Vice President for Institutional Advancement, the Director of Alumni Relations and President of the Student Government Association shall serve as ex-officio members of the Board with voting privileges.

SECTION 2. The Association’s 12-20 elected board members will each serve for a term of three years, beginning on January 1. The Board will be structured through its elections so that approximately one-third rotate off each year to provide for continuity. Members of the Board of Directors will not be eligible for election to more than two consecutive terms.

SECTION 3. In addition to the annual Association meeting, the Board of Directors will meet at least two times each year, at a time and place to be determined by the Board of Directors and announced to its members at least four months in advance. Usually, there will be a meeting in the spring and a meeting in the fall.

SECTION 4. A simple majority of the whole number of elected board members and officers shall constitute a quorum, and a majority of the votes cast at a regularly convened meeting shall be sufficient to approve all matters of business.

SECTION 5. The Board of Directors may act through the Executive Committee, which is comprised of the officers of the Association, two other at-large members from the Board of Directors, the Vice President for Institutional Advancement and the Director of Alumni Relations. The Executive Committee will meet as needed.

SECTION 6. If, for any reason, a board member fails to uphold the standards of Alice Lloyd College and the Alumni Association Board of Directors, his or her membership on the Board may be terminated by a two-thirds vote of those present and voting
thereon.

ARTICLE VI. ELECTION

SECTION 1. Election of the members of the Board of Directors shall be held annually.

SECTION 2. Nominations from the membership for all elected members of the Board of Directors shall be received by the Nominating Committee. Opportunities for nominations from the membership shall be available through an issue of Pippa’s Song and at the annual meeting. The Nominating Committee report shall be presented to the Board of Directors for ratification. The Board of Directors shall elect its members from the nominations presented to the Nominating Committee through the membership. Newly elected Board members will be announced in Pippa’s Song.

SECTION 3. The Nominating Committee shall endeavor to nominate a slate of candidates for the Board of Directors who will appropriately represent the membership of the Association, taking into account such factors as: years of attendance, geographic representation, occupation and gender.

SECTION 4. Any vacancies among board members shall be filled through appointment by the Nominating Committee for the individual’s unexpired term, subject to ratification by the Board of Directors or the Executive Committee.

ARTICLE VII. MEETINGS

SECTION 1. An annual meeting of the Association shall be at Alice Lloyd College during Appalachia Day Homecoming weekend, or at such other time as the Board of Directors may determine.

SECTION 2. Any number of members present at a meeting of the Association shall be considered a quorum, and a majority of the votes cast at a regularly convened meeting shall be sufficient to approve all matters of business.

SECTION 3. The rules of procedure in all meetings of the Association and of its Board of Directors shall be governed by the latest edition of Robert’s Rules of Order, as modified by the Constitution and By-laws.

SECTION 4. In meetings of the Association, the Board of Directors, or the Executive Committee, any business may be transacted that is presented in written agenda form and pre-approved by the President of the Association and the Director of Alumni Relations at Alice Lloyd College at least two weeks prior to each meeting.

SECTION 5. The following shall be the usual order of business at regular meetings of the Board, but the order may be suspended or changed at any time by the vote of a majority of the board members present:

(1) Prayer;
(2) Roll Call;
(3) Action on Minutes of Previous Meeting;
(4) Reports of Officers of the Association;
(5) Reports of Standing Committees;
(6) Reports of Special Committees;
(7) Unfinished Business;
(8) New Business;
(9) Closing Prayer and Adjournment.

ARTICLE VIII. COMMITTEES

SECTION 1. Committees shall be appointed by the President of the Association, subject to the approval of the Executive Committee.

SECTION 2. Standing committees shall include:

(1) Executive Committee. The Executive Committee shall be responsible for the execution of matters referred to the Committee by the Board and shall report all action to the Board at its next meeting. It shall also have power to make recommendations to the Board and to act for the Board on all matters which arise between Board meetings, such action subject to ratification by the Board at its next meeting. The Executive Committee shall consist of the officers of the Association and two at-large members of the Board of Directors. The Vice President for Institutional Advancement and the Director of Alumni Relations shall be ex-officio, voting members of the Executive Committee. Meetings of the Executive Committee may be called by the President of the Association or the Director of Alumni Relations.

(2) Nominating Committee. The Nominating Committee is responsible for identifying candidates for election to the Board under provisions outlined earlier. It shall consist of at least five members, including at least one officer of the Board.

(3) Special Events Committee. The Special Events Committee shall be responsible for planning alumni events for Homecoming and other events as needed. The President shall appoint at least three Board members to serve on this Committee.

(4) Awards Committee. The Awards Committee is responsible for determining the recipients of awards, according to prescribed College procedure, which are awarded by the Alumni Association, including the Alumna and Alumnus of the Year Awards and such other awards as may be determined by the Board. The President shall appoint at least three Board members to serve on this Committee.

(5) Alumni Fund Committee. The Alumni Fund Committee shall provide leadership and assistance to the college advancement office in raising funds from alumni in support of the College’s annual fund. The President shall appoint at least three Board members to serve on this Committee.

(6) Student Life Committee. The Student Life Committee shall develop programs and projects which will help current students to better understand the importance of alumni in the life of the College and to prepare them for their role as alumni. The President shall appoint at least three Board members to serve on this Committee.

(7) Alumni-Admissions Committee. The Alumni-Admissions Committee shall help in the recruitment of students for the College, working in cooperation with the Admissions Office. The President shall appoint at least three Board members to serve on this Committee.

SECTION 3. Special and ad hoc committees may be appointed as needed.

SECTION 4. The Director of Alumni Relations shall be an ex-officio, voting member of each committee.

SECTION 5. Non-Board members may be appointed to standing and special committees, except to the Executive Committee. However, Board members will always constitute a majority of the members on all committees.

ARTICLE IX. AFFILIATION

SECTION 1. This Constitution and By-laws and all transactions affected by any part of this Association shall be consistent with the Charter and By-laws of Alice Lloyd College. No action of the Board of Directors or the Association may supersede the authority of the Alice Lloyd College Board of Trustees.

SECTION 2. This Constitution and By-laws must be approved by the President of Alice Lloyd College and the Board of Trustees.

ARTICLE X. AMENDMENTS

SECTION 1. This Constitution and By-laws may be amended at any annual meeting of the Association by a two-thirds vote of those present and voting thereon, provided the proposed amendment or amendments shall have first been submitted in writing to the Board of Directors and favorably acted upon by them.

SECTION 2. Any subsequent amendments to this Constitution and By-laws must also be approved by the President of Alice Lloyd College and the Board of Trustees.

Effective April 2006

 

Upcoming Events

Calendar

September 2013
S M T W T F S
25 26

Women's Volleyball vs. Johnson University

CloseAugust 26, 2013 @ 4:00 pm
27

Women's Volleyball vs. IUSE

CloseAugust 27, 2013 @ 7:00 pm
28

Last Day to Register, Drop/Add

CloseAugust 28, 2013 @ N/A

Last Day to Register, Drop/Add

CloseAugust 28, 2013 @ N/A
29 30

Women's Volleyball @ Cincinnati Christian

CloseAugust 30, 2013 @ 6:00 pm
31
1 2

Labor Day (No Classes)

CloseSeptember 2, 2013 @ N/A
3 4 5

Ist Quarter Mid-Term Ends

CloseSeptember 5, 2013 @ N/A

All-Campus Carnival & Cookout

CloseSeptember 5, 2013 @ 5:30 pm

Event Details >>

An SGA-sponsored event.

All-Campus Carnival & Cookout

CloseSeptember 5, 2013 @ 5:30 pm

Event Details >>

An SGA-sponsored event.
6

Elementary Fall Field Day (K-5)

CloseSeptember 6, 2013 @ N/A

Men's Cross Country @ UPike Dual Meet

CloseSeptember 6, 2013 @ 4:30 pm

Women's Cross Country @ UPike Dual Meet

CloseSeptember 6, 2013 @ 4:30 pm
7

Women's Tennis versus Asbury University

CloseSeptember 7, 2013 @ 1:00 pm
8 9 10

ALC Blood Drive

CloseSeptember 10, 2013 @ N/A

Yearbook Photos

CloseSeptember 10, 2013 @ 9:00 am

Event Details >>

Yearbook photos will be taken in the entry area between the faculty-staff and student lounges on the 2nd floor of the Jerry C. Davis Student Center. The photo session counts as convocation credit and is required of all students. Please note that professional dress is also required.

Fall Opening Convocation: Colmon Elridge III

CloseSeptember 10, 2013 @ 1:00 pm

Event Details >>

ALC is pleased to welcome Colmon Elridge III, executive assistant to Kentucky Governor Steve Beshear. Attendance at ALC’s opening convocation is required for all students, faculty, and staff.

Opening Convocation

CloseSeptember 10, 2013 @ 1:00 pm

Event Details >>

Required of ALL students.

Opening Convocation

CloseSeptember 10, 2013 @ 1:00 pm

Women's Volleyball @ Johnson University

CloseSeptember 10, 2013 @ 2:00 pm

Women's Volleyball @ Hiwassee

CloseSeptember 10, 2013 @ 4:00 pm
11 12

MAPP Test (Freshmen & Juniors)

CloseSeptember 12, 2013 @ N/A

MAPP Testing

CloseSeptember 12, 2013 @ 1:00 pm

Event Details >>

This is a required convocation for all first-time freshmen and all juniors ONLY. It is a casual dress event. Please watch for postings around campus that will provide more specific information. Location TBA.

MAPP Testing

CloseSeptember 12, 2013 @ 1:00 pm

Event Details >>

This is a required convocation for all first-time freshmen and all juniors ONLY. It is a casual dress event. Please watch for postings around campus that will provide more specific information. Location: TBA.
13

Senior Field Day (6-12)

CloseSeptember 13, 2013 @ N/A
14

Men's Cross Country @ Centre College Invitational

CloseSeptember 14, 2013 @ 10:30 am

Women's Cross Country @ Centre College Invitational

CloseSeptember 14, 2013 @ 10:30 am

Women's Tennis versus Midway

CloseSeptember 14, 2013 @ 11:00 am

Women's Volleyball Tri-Match @ Asbury

CloseSeptember 14, 2013 @ 12:00 pm

Event Details >>

Match #1 vs. SLCOP @ 12 PM Match #2 vs. Asbury University @ 2 PM Match #3 vs. Point Park University @ 4 PM
15 16

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Buchanan County Technical Center (Buchanan Co, VA)

CloseSeptember 16, 2013 @ 9:00 am

Virginia College Fair: Dickenson County Education Center (Dickenson Co., VA)

CloseSeptember 16, 2013 @ 1:00 pm

Virginia College Fair: UVA-Wise, David J. Prior Convo. Center (Wise Co., VA)

CloseSeptember 16, 2013 @ 6:30 pm
17

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Lee High School (Lee Co., VA)

CloseSeptember 17, 2013 @ 9:00 am

Constitution Day

CloseSeptember 17, 2013 @ 1:00 pm

Event Details >>

Andrew Busroe, ALC’s Director of Library Services and adjunct professor, will lead us in a discussion to celebrate Constitution Day.

Virginia College Fair: Scott County Career and Tech Center (Scott Co., VA)

CloseSeptember 17, 2013 @ 1:00 pm

Virginia College Fair: Southwest VA Higher Ed. (Abingdon/Washington Counties)

CloseSeptember 17, 2013 @ 6:00 pm

Religious Emphasis with Mark Combs

CloseSeptember 17, 2013 @ 7:30 pm

Event Details >>

In the first of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.
18

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Smyth County College Night

CloseSeptember 18, 2013 @ N/A

Event Details >>

Time and location TBD.

Virginia College Fair: Lebanon High School Gymnasium (Russell Co., VA)

CloseSeptember 18, 2013 @ 9:30 am

Virginia College Fair: Southwest VA Community College (Tazewell Co., VA)

CloseSeptember 18, 2013 @ 12:30 pm
19

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Carroll County High School

CloseSeptember 19, 2013 @ 9:00 am

Religious Emphasis with Mark Combs

CloseSeptember 19, 2013 @ 1:00 pm

Event Details >>

In the second of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.

Virginia College Fair: Wytheville Meeting Center

CloseSeptember 19, 2013 @ 1:00 pm

Event Details >>

The Wytheville Meeting Center is located adjacent to the campus of Wytheville Community College.

Religious Emphasis with Mark Combs

CloseSeptember 19, 2013 @ 7:30 pm

Event Details >>

In the last of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.
20

Alumna and Alumnus of the Year Banquet

CloseSeptember 20, 2013 @ N/A

Men's Golf @ Hiwassee One-Day Golf Tournament

CloseSeptember 20, 2013 @ N/A

Event Details >>

Location: Three Ridges Golf Course – Knoxville, TN

Women's Volleyball @ Berea College Spoonbread Smash

CloseSeptember 20, 2013 @ 7:00 pm

Event Details >>

Matches: Sept. 20th vs. Ohio Christian @ 7 PM Sept. 21st vs. UPike @ 9 AM Sept. 21st vs. Johnson University @ 11 AM Sept. 21st vs. Carlow University @ 4 PM
21

Women's Volleyball @ Berea College Spoonbread Smash

CloseSeptember 21, 2013 @ 9:00 am

Event Details >>

Matches: Sept. 20th vs. Ohio Christian @ 7 PM Sept. 21st vs. UPike @ 9 AM Sept. 21st vs. Johnson University @ 11 AM Sept. 21st vs. Carlow University @ 4 PM

Men's Cross Country @ Berea College Invitational

CloseSeptember 21, 2013 @ 10:30 am

Women's Cross Country @ Berea College Invitational

CloseSeptember 21, 2013 @ 10:30 am
22

Women's Tennis @ IU Southeast

CloseSeptember 22, 2013 @ 11:00 am
23 24

PBL Cupcake Social

CloseSeptember 24, 2013 @ 12:45 pm

Women's Volleyball @ Hiwassee College

CloseSeptember 24, 2013 @ 6:00 pm
25 26 27 28

Women's Volleyball vs. Cincinnati Christian

CloseSeptember 28, 2013 @ 1:00 pm

Women's Tennis @ Carlow University

CloseSeptember 28, 2013 @ 3:00 pm
29 30 1 2

1st Quarter Grades Due

CloseOctober 2, 2013 @ N/A
3 4

Fall Festival

CloseOctober 4, 2013 @ N/A

Women's Volleyball vs. IU Kokomo

CloseOctober 4, 2013 @ 3:00 pm

Event Details >>

Match to be played at Midway College.

America's Funniest Professor - Dr. Carl Hurley

CloseOctober 4, 2013 @ 6:00 pm

Event Details >>

Dinner & a show. Special fundraiser for The June Buchanan School.

Women's Volleyball @ Midway College

CloseOctober 4, 2013 @ 7:00 pm

Event Details >>

MCVB Tri-Match
5

Men's Golf @ Berea College Fall Tournament

CloseOctober 5, 2013 @ N/A

Event Details >>

@ Battlefield Golf Course – Berea, KY

Women's Tennis @ SLCOP

CloseOctober 5, 2013 @ 11:00 am

Women's Tennis @ IU East

CloseOctober 5, 2013 @ 2:00 pm