Alice Lloyd College

Constitution and By-Laws of the Alumni Association

These are the policies and procedures that currently exist for the Alumni Association of Alice Lloyd College.

ARTICLE I. NAME

The name of this association shall be called:
THE ALUMNI ASSOCIATION OF ALICE LLOYD COLLEGE
(herein referred to as the “Association”)

ARTICLE II. PURPOSE

The general purpose of this Association shall be to promote the general welfare and effectiveness of Alice Lloyd College, through:

  1. Strengthening the ties between former students of Alice Lloyd College and the College;
  2. Stimulating the interest and activity of the alumni of Alice Lloyd College;
  3. Preserving and furthering the mission of Alice Lloyd College;
  4. Participating in further development of Alice Lloyd College.

ARTICLE III. MEMBERS

SECTION 1. Regular membership in the Association shall be extended to all alumni, including graduates of Alice Lloyd College and all other former students who have earned credit hours toward a degree, diploma or certificate.

SECTION 2. Honorary members of the Association shall be those persons who have evidenced particular interest in the welfare of Alice Lloyd College and desire to associate themselves in the activities of this Association and shall be admitted as such, upon approval of the Board of Directors, excluding the right to vote or hold office as a member of the Association.

SECTION 3. There shall be no dues for members or honorary members.

ARTICLE IV. OFFICERS

SECTION 1. The officers of the Association shall be: President, First Vice President, Second Vice President, and Executive Secretary.

SECTION 2. Duties of Officers.

A. PRESIDENT:
The President of the Association shall be its chief executive. The President shall preside at all meetings of the Association, and at meetings of the Executive Committee and Board of Directors. The President shall represent the Association in and at all functions and activities required by his or her office, including meetings of the Alice Lloyd College Board of Trustees. The President, with the advice and consent of the Executive Committee, shall appoint all committees of the Association.

B. FIRST VICE PRESIDENT:
The First Vice President shall be an assistant to the President of the Association, and in the absence of the President, shall exercise the power of the President, and shall serve on the Executive Committee.

C. SECOND VICE PRESIDENT:
The Second Vice President shall be an assistant to the President of the Association, and in the absence of the President and the First Vice President, shall exercise the power of the President, and shall serve on the Executive Committee.

D. EXECUTIVE SECRETARY:
The Director of Alumni Relations for Alice Lloyd College shall serve as the Executive Secretary of the Association, and shall also serve on the Executive Committee. The duties of the Executive Secretary are to:

(1) be chief assistant to the Association;

(2) keep minutes of all Association meetings;

(3) be the chief financial officer of the Association;

(4) manage the affairs and daily operations of the Alumni Office.

SECTION 3. The First Vice President will succeed the President, and the Second Vice President will succeed the First Vice President whenever an officer vacancy occurs. When there is no succeeding officer, the Alumni Association Board of Directors will elect a person to fill the vacant office from nominations provided by the Nominating Committee.

SECTION 4. The term of office for the President, First Vice President and Second Vice President is two years. The term of office will commence on January 1 and conclude on December 31 of the following year. Officers will not be eligible to serve in the same officer position for more than two consecutive terms.

ARTICLE V. BOARD OF DIRECTORS

SECTION 1. The management of this Association shall be vested in a Board of Directors, consisting of the officers of this Association, at least 12 but not more than 20 members-at-large elected by the Board of Directors from nominations provided by the membership. The Vice President for Institutional Advancement, the Director of Alumni Relations and President of the Student Government Association shall serve as ex-officio members of the Board with voting privileges.

SECTION 2. The Association’s 12-20 elected board members will each serve for a term of three years, beginning on January 1. The Board will be structured through its elections so that approximately one-third rotate off each year to provide for continuity. Members of the Board of Directors will not be eligible for election to more than two consecutive terms.

SECTION 3. In addition to the annual Association meeting, the Board of Directors will meet at least two times each year, at a time and place to be determined by the Board of Directors and announced to its members at least four months in advance. Usually, there will be a meeting in the spring and a meeting in the fall.

SECTION 4. A simple majority of the whole number of elected board members and officers shall constitute a quorum, and a majority of the votes cast at a regularly convened meeting shall be sufficient to approve all matters of business.

SECTION 5. The Board of Directors may act through the Executive Committee, which is comprised of the officers of the Association, two other at-large members from the Board of Directors, the Vice President for Institutional Advancement and the Director of Alumni Relations. The Executive Committee will meet as needed.

SECTION 6. If, for any reason, a board member fails to uphold the standards of Alice Lloyd College and the Alumni Association Board of Directors, his or her membership on the Board may be terminated by a two-thirds vote of those present and voting
thereon.

ARTICLE VI. ELECTION

SECTION 1. Election of the members of the Board of Directors shall be held annually.

SECTION 2. Nominations from the membership for all elected members of the Board of Directors shall be received by the Nominating Committee. Opportunities for nominations from the membership shall be available through an issue of Pippa’s Song and at the annual meeting. The Nominating Committee report shall be presented to the Board of Directors for ratification. The Board of Directors shall elect its members from the nominations presented to the Nominating Committee through the membership. Newly elected Board members will be announced in Pippa’s Song.

SECTION 3. The Nominating Committee shall endeavor to nominate a slate of candidates for the Board of Directors who will appropriately represent the membership of the Association, taking into account such factors as: years of attendance, geographic representation, occupation and gender.

SECTION 4. Any vacancies among board members shall be filled through appointment by the Nominating Committee for the individual’s unexpired term, subject to ratification by the Board of Directors or the Executive Committee.

ARTICLE VII. MEETINGS

SECTION 1. An annual meeting of the Association shall be at Alice Lloyd College during Appalachia Day Homecoming weekend, or at such other time as the Board of Directors may determine.

SECTION 2. Any number of members present at a meeting of the Association shall be considered a quorum, and a majority of the votes cast at a regularly convened meeting shall be sufficient to approve all matters of business.

SECTION 3. The rules of procedure in all meetings of the Association and of its Board of Directors shall be governed by the latest edition of Robert’s Rules of Order, as modified by the Constitution and By-laws.

SECTION 4. In meetings of the Association, the Board of Directors, or the Executive Committee, any business may be transacted that is presented in written agenda form and pre-approved by the President of the Association and the Director of Alumni Relations at Alice Lloyd College at least two weeks prior to each meeting.

SECTION 5. The following shall be the usual order of business at regular meetings of the Board, but the order may be suspended or changed at any time by the vote of a majority of the board members present:

(1) Prayer;
(2) Roll Call;
(3) Action on Minutes of Previous Meeting;
(4) Reports of Officers of the Association;
(5) Reports of Standing Committees;
(6) Reports of Special Committees;
(7) Unfinished Business;
(8) New Business;
(9) Closing Prayer and Adjournment.

ARTICLE VIII. COMMITTEES

SECTION 1. Committees shall be appointed by the President of the Association, subject to the approval of the Executive Committee.

SECTION 2. Standing committees shall include:

(1) Executive Committee. The Executive Committee shall be responsible for the execution of matters referred to the Committee by the Board and shall report all action to the Board at its next meeting. It shall also have power to make recommendations to the Board and to act for the Board on all matters which arise between Board meetings, such action subject to ratification by the Board at its next meeting. The Executive Committee shall consist of the officers of the Association and two at-large members of the Board of Directors. The Vice President for Institutional Advancement and the Director of Alumni Relations shall be ex-officio, voting members of the Executive Committee. Meetings of the Executive Committee may be called by the President of the Association or the Director of Alumni Relations.

(2) Nominating Committee. The Nominating Committee is responsible for identifying candidates for election to the Board under provisions outlined earlier. It shall consist of at least five members, including at least one officer of the Board.

(3) Special Events Committee. The Special Events Committee shall be responsible for planning alumni events for Homecoming and other events as needed. The President shall appoint at least three Board members to serve on this Committee.

(4) Awards Committee. The Awards Committee is responsible for determining the recipients of awards, according to prescribed College procedure, which are awarded by the Alumni Association, including the Alumna and Alumnus of the Year Awards and such other awards as may be determined by the Board. The President shall appoint at least three Board members to serve on this Committee.

(5) Alumni Fund Committee. The Alumni Fund Committee shall provide leadership and assistance to the college advancement office in raising funds from alumni in support of the College’s annual fund. The President shall appoint at least three Board members to serve on this Committee.

(6) Student Life Committee. The Student Life Committee shall develop programs and projects which will help current students to better understand the importance of alumni in the life of the College and to prepare them for their role as alumni. The President shall appoint at least three Board members to serve on this Committee.

(7) Alumni-Admissions Committee. The Alumni-Admissions Committee shall help in the recruitment of students for the College, working in cooperation with the Admissions Office. The President shall appoint at least three Board members to serve on this Committee.

SECTION 3. Special and ad hoc committees may be appointed as needed.

SECTION 4. The Director of Alumni Relations shall be an ex-officio, voting member of each committee.

SECTION 5. Non-Board members may be appointed to standing and special committees, except to the Executive Committee. However, Board members will always constitute a majority of the members on all committees.

ARTICLE IX. AFFILIATION

SECTION 1. This Constitution and By-laws and all transactions affected by any part of this Association shall be consistent with the Charter and By-laws of Alice Lloyd College. No action of the Board of Directors or the Association may supersede the authority of the Alice Lloyd College Board of Trustees.

SECTION 2. This Constitution and By-laws must be approved by the President of Alice Lloyd College and the Board of Trustees.

ARTICLE X. AMENDMENTS

SECTION 1. This Constitution and By-laws may be amended at any annual meeting of the Association by a two-thirds vote of those present and voting thereon, provided the proposed amendment or amendments shall have first been submitted in writing to the Board of Directors and favorably acted upon by them.

SECTION 2. Any subsequent amendments to this Constitution and By-laws must also be approved by the President of Alice Lloyd College and the Board of Trustees.

Effective April 2006

 

Upcoming Events

Calendar

August 2014
S M T W T F S
27 28 29 30 31 1

JBS Faculty In-service/Opening Day

CloseAugust 1, 2014 @ N/A
2
3 4

JBS Faculty In-service/Opening Day

CloseAugust 4, 2014 @ N/A
5

JBS 1st Day of Classes

CloseAugust 5, 2014 @ N/A
6 7 8 9
10 11

ALC Faculty/Staff Orientation

CloseAugust 11, 2014 @ N/A

ALC Resident Advisor Orientation

CloseAugust 11, 2014 @ N/A
12

ALC Faculty/Staff Orientation

CloseAugust 11, 2014 @ N/A

ALC Resident Advisor Orientation

CloseAugust 11, 2014 @ N/A
13

ALC Faculty/Staff Orientation

CloseAugust 11, 2014 @ N/A

ALC Resident Advisor Orientation

CloseAugust 11, 2014 @ N/A
14

ALC Faculty/Staff Orientation

CloseAugust 11, 2014 @ N/A

ALC Resident Advisor Orientation

CloseAugust 11, 2014 @ N/A

JBS Potluck Dinner

CloseAugust 14, 2014 @ N/A
15

ALC Faculty/Staff Orientation

CloseAugust 11, 2014 @ N/A

ALC Resident Advisor Orientation

CloseAugust 11, 2014 @ N/A
16
17

ALC New Students Arrive

CloseAugust 17, 2014 @ N/A

Event Details >>

Also called ”Move-In Day.”

Move-In Day

CloseAugust 17, 2014 @ N/A

Event Details >>

New students arrive on campus and move into their assigned dormitories.

18

Student Orientation & Registration

CloseAugust 18, 2014 @ N/A

Student Orientation & Registration

CloseAugust 18, 2014 @ N/A
19

Student Orientation & Registration

CloseAugust 18, 2014 @ N/A

Student Orientation & Registration

CloseAugust 18, 2014 @ N/A
20

First Day of Classes

CloseAugust 20, 2014 @ N/A

First Day of Classes

CloseAugust 20, 2014 @ N/A
21 22 23
24 25

Alice Lloyd College Invitational

CloseAugust 25, 2014 @ N/A
26

Alice Lloyd College Invitational

CloseAugust 25, 2014 @ N/A

Yearbook Picture Convocation

CloseAugust 26, 2014 @ 9:00 am

Event Details >>

Taken in the Student Learning Meeting Room in the Library. Students are required to attend the meeting and have their photo taken to receive convocation credit.

Mandatory Student Class Meeting - Professional Dress Required

CloseAugust 26, 2014 @ 1:00 pm

Event Details >>

Students are required to attend the meeting and have their yearbook photo taken to receive credit.

27

Last Day to Register, Drop/Add

CloseAugust 27, 2014 @ N/A

Last Day to Register, Drop/Add

CloseAugust 27, 2014 @ N/A
28 29

Women's Volleyball vs Midway

CloseAugust 29, 2014 @ 7:00 pm
30

Women's Volleyball @ Crown College

CloseAugust 30, 2014 @ 6:00 pm
31 1

Labor Day (No Classes)

CloseSeptember 1, 2014 @ N/A

Labor Day (No Classes)

CloseSeptember 1, 2014 @ N/A
2

Women's Volleyball vs Berea

CloseSeptember 2, 2014 @ 6:00 pm
3 4

All-Campus Cookout

CloseSeptember 4, 2014 @ N/A
5

JBS 1st Quarter Midterm Ends

CloseSeptember 5, 2014 @ N/A

JBS Elementary Fall Field Day (K-5)

CloseSeptember 5, 2014 @ N/A
6