Alice Lloyd College

SAP Policy

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete their academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Stafford Loan, Perkins Loan, Parent PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, TEACH Grant,) and need-based state aid (such as the Kentucky Tuition Grant and Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by Alice Lloyd College. The SAP policy applies to all undergraduate students.

All students will be reevaluated after the Fall 2012 semester to determine if they meet the new federal requirements for SAP.

Policy Components

There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of their program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which a student must complete their required coursework. The qualitative measurement evaluates the quality (GPA and academic standing) of the student’s academic work.

Quantitative Requirements:

1.    Maximum Time Frame

All students are expected to finish their program within a maximum time frame as determined by the college.  All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Undergraduate Students: A student’s total cumulative attempted hours may not exceed 192 hours (150% of the minimum 128 hours required to earn a bachelor’s degree —128 hours x 150%=192 hours)

2.    Pace

Undergraduate students must be on target to complete their academic program within the set time frame. To determine if a student is meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours. This is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours. The result must be 66.66% or greater, which means the student must complete and pass two-thirds of their cumulative attempted hours.

Examples:

Cumulative Earned Hours Cumulative Attempted Hours SAP Evaluation
12 24 12/24 = 50%;
Does NOT meet SAP
60  75 60/75=80%; Does MEET SAP
60 99 60/99=60.61%; Does NOT meet SAP

Qualitative Requirements:

1.    GPA and Academic Standing

1.    Undergraduate Students: Students must maintain at least a cumulative 2.0 official GPA and be in good standing, not dismissed nor suspended from their academic program, as determined by the Academic Dean’s policies.

Evaluation and Notification

SAP will be reviewed at the end of each academic semester to determine if they meet the policy. If the student fails to meet SAP after one semester, they will be automatically placed on “Financial Aid Warning.” The student will be eligible to receive aid for one semester. At the end of the warning semester, the student will be evaluated again. If they regain SAP, there is no further action, and they remain eligible for financial aid. For those students who fail to regain SAP, they will be placed in “SAP Suspension” and be ineligible to receive financial aid until SAP is met.

Students who lose eligibility for federal, state, and institutional aid due to not meeting SAP requirements may:

  • earn the necessary GPA or semester hours to meet the minimum requirements while not receiving federal and state need-based financial aid, or
  • submit an SAP appeal.

Unless academically dismissed, students denied federal, state, and institutional aid may continue attending using other aid sources or by funding their education themselves.

It is the student’s responsibility to monitor his or her academic progress and to be aware of the requirements of his or her program and SAP standards.

Appeal Process

A student determined ineligible for financial aid for failure to meet the Alice Lloyd College Satisfactory Academic Progress standards has the right to make a written appeal to the Financial Aid Office if he or she can demonstrate:

  • failure to meet the minimum standard was caused by extreme or unusual circumstances beyond his or her control (natural disaster, family illness, etc.). Third Party Documentation of circumstances described in your letter must be included with the written appeal);
  • he or she has resolved the issue(s) that caused the deficit; and
  • the issue(s) will not affect his or her performance in the future.

This letter should be sent to the Director of Student Financial Aid at 100 Purpose Road, Pippa Passes, KY 41844. If an appeal is approved, the student will be placed on probation. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student’s account and any federal aid and state grant aid in future semesters will be canceled.  

Limit of Appeals

A student may appeal only twice during their academic career at ALC.

Notification

All notifications will be sent in two ways: a letter will be sent to the student’s home address and an e-mail will be sent to their Alice Lloyd College e-mail address.

Other SAP Information

Additional information regarding grades, credits, academic polices and study abroad

  • Earned Hours: A,B,C,D, Pass and Transfer Hours accepted by Alice Lloyd College
  • Attempted Hours: All earned hours, plus W, F, I, U (with exceptions listed below)
  • Accepted Transfer Credits: Count as earned and attempted hours; are not factored into the student’s GPA calculation
  • Repeat Courses: Courses count as attempted hours each time taken, regardless of whether federal financial aid is received. If the class is passed, it is also counted as earned hours. If a student is using any of his or her three repeat options offered through the Registrar’s Office, the initial enrollment in the course (the class which is being replaced) will be included as attempted hours and excluded from earned hours if previously passed (which impacts pace), and it will be excluded in the GPA calculation
  • Incomplete and Withdrawal Grades: Count as attempted hours; do not count as earned hours
  • Audited/Non-Credit Courses: Excluded from all calculations and will not be considered when determining SAP status
  • Study Abroad: Courses accepted by Alice Lloyd College will be used in determining SAP

Upcoming Events

Calendar

March 2014
S M T W T F S
23

Eagles Baseball versus Ohio-Chillicothe

CloseFebruary 23, 2014 @ 1:00 pm

Event Details >>

Doubleheader

Women's Basketball versus Brescia University

CloseFebruary 23, 2014 @ 2:00 pm

Event Details >>

Senior Day

Men's Basketball versus Brescia University

CloseFebruary 23, 2014 @ 4:00 pm

Event Details >>

Senior Day
24 25

James V. Mongiardo Speech Competition

CloseFebruary 25, 2014 @ 1:00 pm

Event Details >>

ALC’s twenty-first annual speech competition. Watch for postings regarding topic and application deadlines!

Eagles Baseball @ UPike

CloseFebruary 25, 2014 @ 3:00 pm

Event Details >>

9 innings

Women's Basketball versus Midway College

CloseFebruary 25, 2014 @ 7:00 pm

Event Details >>

KIAC Tournament Quarterfinals

Men's Basketball @ Brescia University

CloseFebruary 25, 2014 @ 8:00 pm

Event Details >>

KIAC Tournament Quarterfinals
26 27 28

Midterm Grades Due

CloseFebruary 28, 2014 @ N/A

Eagles Baseball versus Mt. St. Joseph

CloseFebruary 28, 2014 @ 1:00 pm

Event Details >>

Doubleheader

KIAC Tournament: Asbury versus Midway

CloseFebruary 28, 2014 @ 1:00 pm

Event Details >>

Women’s Semifinal #1

Men's Basketball versus Cincinnati Christian University

CloseFebruary 28, 2014 @ 3:00 pm

Event Details >>

KIAC Tournament Final Four

KIAC Tournament: Point Park versus Berea

CloseFebruary 28, 2014 @ 5:30 pm

Event Details >>

Women’s Semifinal #2
1

Eagle Day Saturday

CloseMarch 1, 2014 @ N/A

Eagles Baseball versus Ohio State-Lima

CloseMarch 1, 2014 @ 1:00 pm

Event Details >>

Doubleheader

KIAC Women's Championship Game

CloseMarch 1, 2014 @ 1:00 pm

KIAC Men's Championship Game

CloseMarch 1, 2014 @ 3:30 pm
2

Eagles Baseball versus Ohio State-Lima

CloseMarch 2, 2014 @ 1:00 pm

Event Details >>

Doubleheader
3 4

3rd Quarter Grades Due

CloseMarch 4, 2014 @ N/A
5 6

Blue Jeans for Babies

CloseMarch 6, 2014 @ 1:00 pm

Event Details >>

Phi Beta Lambda will sponsor their annual event to increase awareness of March of Dimes.
7 8

Eagle Day Saturday

CloseMarch 8, 2014 @ N/A
9 10

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Voices of Appalachia Choir Tour

CloseMarch 10, 2014 @ N/A
11

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Voices of Appalachia Choir Tour

CloseMarch 10, 2014 @ N/A
12

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Voices of Appalachia Choir Tour

CloseMarch 10, 2014 @ N/A

Eagles Baseball versus Ohio Christian

CloseMarch 12, 2014 @ 1:00 pm

Event Details >>

Doubleheader
13

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Spring Break (No Classes)

CloseMarch 10, 2014 @ N/A

Voices of Appalachia Choir Tour

CloseMarch 10, 2014 @ N/A
14

Lady Eagles Softball @ Point Park

CloseMarch 14, 2014 @ 3:00 pm

Event Details >>

Doubleheader

Eagles Baseball @ Berea College

CloseMarch 14, 2014 @ 5:00 pm

Event Details >>

Doubleheader
15

Lady Eagles Softball @ Point Park

CloseMarch 15, 2014 @ 12:00 pm

Event Details >>

Doubleheader

Eagles Baseball @ Berea College

CloseMarch 15, 2014 @ 1:00 pm

Event Details >>

Doubleheader
16 17

Eagles Baseball @ Ohio Mid-Western

CloseMarch 17, 2014 @ 2:00 pm

Event Details >>

Doubleheader
18 19

Eagles Baseball versus New River CC

CloseMarch 19, 2014 @ 1:00 pm

Event Details >>

Doubleheader
20

Chinese Dance

CloseMarch 20, 2014 @ 1:00 pm

Event Details >>

Shuling Fister, a Chinese dance choreographer and performer, will expose you to the richness of the Chinese culture through her interpretation of classical and folk dances.
21

Eagles Baseball versus IU Southeast

CloseMarch 21, 2014 @ 1:00 pm

Event Details >>

Doubleheader

Softball @ Brescia University

CloseMarch 21, 2014 @ 6:00 pm

Event Details >>

Doubleheader
22

Eagle Day Saturday

CloseMarch 22, 2014 @ N/A

Eagles Golf @ Bryan College Invitational

CloseMarch 22, 2014 @ N/A

Event Details >>

@ Manchester, TN

Eagles Baseball versus IU Southeast

CloseMarch 22, 2014 @ 12:00 pm

Event Details >>

Doubleheader

Lady Eagles Softball @ Brescia University

CloseMarch 22, 2014 @ 12:00 pm

Event Details >>

Doubleheader

Men's Tennis versus Berea

CloseMarch 22, 2014 @ 12:00 pm
23 24 25

Baseball versus University of the Cumberlands

CloseMarch 25, 2014 @ 1:00 pm

Event Details >>

9 innings

Terri Thompson

CloseMarch 25, 2014 @ 1:00 pm

Event Details >>

A regular speaker in ALC’s Caney Convocation Series, Terri Thompson returns to share with our students the importance of professional dress when preparing for the interview process.
26 27 28

Men's Tennis @ Indiana University East

CloseMarch 28, 2014 @ 12:00 pm
29

Eagle Day Saturday

CloseMarch 29, 2014 @ N/A
30 31

Baseball versus Johnson University

CloseMarch 31, 2014 @ 1:00 pm

Event Details >>

Doubleheader
1

Softball versus Asbury University

CloseApril 1, 2014 @ 3:00 pm

Event Details >>

Doubleheader

Elaine McMillion: Hollow Documentary

CloseApril 1, 2014 @ 7:30 pm

Event Details >>

Alice Lloyd College will be treated to a very special event as award-winning documentary filmmaker Elaine McMillion presents her most recent project, Hollow.
2

Softball versus Asbury University

CloseApril 2, 2014 @ 12:00 pm

Event Details >>

Doubleheader
3

Spring Play

CloseApril 3, 2014 @ N/A

Eagle Theatre Spring Play: Censored on Final Approach

CloseApril 3, 2014 @ 7:30 pm

Event Details >>

ALC’s Eagle Theatre presents its spring production, Censored on Final Approach. STUDENTS: If you bring a canned food item with you to this convo, you may wear casual clothes.
4

Spring Play

CloseApril 3, 2014 @ N/A

Golf @ Berea Spring Tee Off Tournament

CloseApril 4, 2014 @ N/A

Event Details >>

@ Battlefield Golf Club in Richmond, KY
5

Alumni Board Meeting

CloseApril 5, 2014 @ N/A

Golf @ Berea Spring Tee Off Tournament

CloseApril 5, 2014 @ N/A

Event Details >>

@ Battlefield Golf Course in Richmond, KY

Spring Alumni Board Meeting

CloseApril 5, 2014 @ 11:00 am

Alice Lloyd - Stay On, Stranger

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

Jacqueline Hamilton plays Alice Lloyd in this performance of the Kentucky Humanities Council’s Kentucky Chautauqua. Everyone is welcome to attend!

Baseball @ Point Park University

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

Doubleheader

"Alice Lloyd: Stay On, Stranger" - A Kentucky Chautauqua Performance

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

The Kentucky Humanities Council’s Jacqueline Hamilton visits us to perform her skit as Alice Lloyd.

Softball versus Midway College

CloseApril 5, 2014 @ 2:00 pm

Event Details >>

Doubleheader.