Alice Lloyd College

SAP Policy

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete their academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Stafford Loan, Perkins Loan, Parent PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, TEACH Grant,) and need-based state aid (such as the Kentucky Tuition Grant and Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by Alice Lloyd College. The SAP policy applies to all undergraduate students.

Policy Components

There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of their program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which a student must complete their required coursework. The qualitative measurement evaluates the quality (GPA and academic standing) of the student’s academic work.

Quantitative Requirements:

1.    Maximum Time Frame

All students are expected to finish their program within a maximum time frame as determined by the college.  All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Undergraduate Students: A student’s total cumulative attempted hours may not exceed 192 hours (150% of the minimum 128 hours required to earn a bachelor’s degree —128 hours x 150%=192 hours)

2.    Pace

Undergraduate students must be on target to complete their academic program within the set time frame. To determine if a student is meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours. This is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours. The result must be 66.66% or greater, which means the student must complete and pass two-thirds of their cumulative attempted hours.

Examples:

Cumulative Earned Hours Cumulative Attempted Hours SAP Evaluation
12 24 12/24 = 50%;
Does NOT meet SAP
60  75 60/75=80%; Does MEET SAP
60 99 60/99=60.61%; Does NOT meet SAP

Qualitative Requirements:

1.    GPA and Academic Standing

1.    Undergraduate Students: Students must maintain at least a cumulative 2.0 official GPA and be in good standing, not dismissed nor suspended from their academic program, as determined by the Academic Dean’s policies.

Evaluation and Notification

SAP will be reviewed at the end of each academic semester to determine if they meet the policy. If the student fails to meet SAP after one semester, they will be automatically placed on “Financial Aid Warning.” The student will be eligible to receive aid for one semester. At the end of the warning semester, the student will be evaluated again. If they regain SAP, there is no further action, and they remain eligible for financial aid. For those students who fail to regain SAP, they will be placed in “SAP Suspension” and be ineligible to receive financial aid until SAP is met.

Students who lose eligibility for federal, state, and institutional aid due to not meeting SAP requirements may:

  • earn the necessary GPA or semester hours to meet the minimum requirements while not receiving federal and state need-based financial aid, or
  • submit an SAP appeal.

Unless academically dismissed, students denied federal, state, and institutional aid may continue attending using other aid sources or by funding their education themselves.

It is the student’s responsibility to monitor his or her academic progress and to be aware of the requirements of his or her program and SAP standards.

Appeal Process

A student determined ineligible for financial aid for failure to meet the Alice Lloyd College Satisfactory Academic Progress standards has the right to make a written appeal to the Financial Aid Office if he or she can demonstrate:

  • failure to meet the minimum standard was caused by extreme or unusual circumstances beyond his or her control (natural disaster, family illness, etc.). Third Party Documentation of circumstances described in your letter must be included with the written appeal);
  • he or she has resolved the issue(s) that caused the deficit; and
  • the issue(s) will not affect his or her performance in the future.

This letter should be sent to the Director of Student Financial Aid at 100 Purpose Road, Pippa Passes, KY 41844. If an appeal is approved, the student will be placed on probation. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student’s account and any federal aid and state grant aid in future semesters will be canceled.  

Limit of Appeals

A student may appeal only twice during their academic career at ALC.

Notification

All notifications will be sent in two ways: a letter will be sent to the student’s home address and an e-mail will be sent to their Alice Lloyd College e-mail address.

Other SAP Information

Additional information regarding grades, credits, academic polices and study abroad

  • Earned Hours: A,B,C,D, Pass and Transfer Hours accepted by Alice Lloyd College
  • Attempted Hours: All earned hours, plus W, F, I, U (with exceptions listed below)
  • Accepted Transfer Credits: Count as earned and attempted hours; are not factored into the student’s GPA calculation
  • Repeat Courses: Courses count as attempted hours each time taken, regardless of whether federal financial aid is received. If the class is passed, it is also counted as earned hours. If a student is using any of his or her three repeat options offered through the Registrar’s Office, the initial enrollment in the course (the class which is being replaced) will be included as attempted hours and excluded from earned hours if previously passed (which impacts pace), and it will be excluded in the GPA calculation
  • Incomplete and Withdrawal Grades: Count as attempted hours; do not count as earned hours
  • Audited/Non-Credit Courses: Excluded from all calculations and will not be considered when determining SAP status
  • Study Abroad: Courses accepted by Alice Lloyd College will be used in determining SAP

Upcoming Events

Calendar

September 2013
S M T W T F S
25 26

Women's Volleyball vs. Johnson University

CloseAugust 26, 2013 @ 4:00 pm
27

Women's Volleyball vs. IUSE

CloseAugust 27, 2013 @ 7:00 pm
28

Last Day to Register, Drop/Add

CloseAugust 28, 2013 @ N/A

Last Day to Register, Drop/Add

CloseAugust 28, 2013 @ N/A
29 30

Women's Volleyball @ Cincinnati Christian

CloseAugust 30, 2013 @ 6:00 pm
31
1 2

Labor Day (No Classes)

CloseSeptember 2, 2013 @ N/A
3 4 5

Ist Quarter Mid-Term Ends

CloseSeptember 5, 2013 @ N/A

All-Campus Carnival & Cookout

CloseSeptember 5, 2013 @ 5:30 pm

Event Details >>

An SGA-sponsored event.

All-Campus Carnival & Cookout

CloseSeptember 5, 2013 @ 5:30 pm

Event Details >>

An SGA-sponsored event.
6

Elementary Fall Field Day (K-5)

CloseSeptember 6, 2013 @ N/A

Men's Cross Country @ UPike Dual Meet

CloseSeptember 6, 2013 @ 4:30 pm

Women's Cross Country @ UPike Dual Meet

CloseSeptember 6, 2013 @ 4:30 pm
7

Women's Tennis versus Asbury University

CloseSeptember 7, 2013 @ 1:00 pm
8 9 10

ALC Blood Drive

CloseSeptember 10, 2013 @ N/A

Yearbook Photos

CloseSeptember 10, 2013 @ 9:00 am

Event Details >>

Yearbook photos will be taken in the entry area between the faculty-staff and student lounges on the 2nd floor of the Jerry C. Davis Student Center. The photo session counts as convocation credit and is required of all students. Please note that professional dress is also required.

Fall Opening Convocation: Colmon Elridge III

CloseSeptember 10, 2013 @ 1:00 pm

Event Details >>

ALC is pleased to welcome Colmon Elridge III, executive assistant to Kentucky Governor Steve Beshear. Attendance at ALC’s opening convocation is required for all students, faculty, and staff.

Opening Convocation

CloseSeptember 10, 2013 @ 1:00 pm

Event Details >>

Required of ALL students.

Opening Convocation

CloseSeptember 10, 2013 @ 1:00 pm

Women's Volleyball @ Johnson University

CloseSeptember 10, 2013 @ 2:00 pm

Women's Volleyball @ Hiwassee

CloseSeptember 10, 2013 @ 4:00 pm
11 12

MAPP Test (Freshmen & Juniors)

CloseSeptember 12, 2013 @ N/A

MAPP Testing

CloseSeptember 12, 2013 @ 1:00 pm

Event Details >>

This is a required convocation for all first-time freshmen and all juniors ONLY. It is a casual dress event. Please watch for postings around campus that will provide more specific information. Location TBA.

MAPP Testing

CloseSeptember 12, 2013 @ 1:00 pm

Event Details >>

This is a required convocation for all first-time freshmen and all juniors ONLY. It is a casual dress event. Please watch for postings around campus that will provide more specific information. Location: TBA.
13

Senior Field Day (6-12)

CloseSeptember 13, 2013 @ N/A
14

Men's Cross Country @ Centre College Invitational

CloseSeptember 14, 2013 @ 10:30 am

Women's Cross Country @ Centre College Invitational

CloseSeptember 14, 2013 @ 10:30 am

Women's Tennis versus Midway

CloseSeptember 14, 2013 @ 11:00 am

Women's Volleyball Tri-Match @ Asbury

CloseSeptember 14, 2013 @ 12:00 pm

Event Details >>

Match #1 vs. SLCOP @ 12 PM Match #2 vs. Asbury University @ 2 PM Match #3 vs. Point Park University @ 4 PM
15 16

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Buchanan County Technical Center (Buchanan Co, VA)

CloseSeptember 16, 2013 @ 9:00 am

Virginia College Fair: Dickenson County Education Center (Dickenson Co., VA)

CloseSeptember 16, 2013 @ 1:00 pm

Virginia College Fair: UVA-Wise, David J. Prior Convo. Center (Wise Co., VA)

CloseSeptember 16, 2013 @ 6:30 pm
17

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Lee High School (Lee Co., VA)

CloseSeptember 17, 2013 @ 9:00 am

Constitution Day

CloseSeptember 17, 2013 @ 1:00 pm

Event Details >>

Andrew Busroe, ALC’s Director of Library Services and adjunct professor, will lead us in a discussion to celebrate Constitution Day.

Virginia College Fair: Scott County Career and Tech Center (Scott Co., VA)

CloseSeptember 17, 2013 @ 1:00 pm

Virginia College Fair: Southwest VA Higher Ed. (Abingdon/Washington Counties)

CloseSeptember 17, 2013 @ 6:00 pm

Religious Emphasis with Mark Combs

CloseSeptember 17, 2013 @ 7:30 pm

Event Details >>

In the first of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.
18

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Smyth County College Night

CloseSeptember 18, 2013 @ N/A

Event Details >>

Time and location TBD.

Virginia College Fair: Lebanon High School Gymnasium (Russell Co., VA)

CloseSeptember 18, 2013 @ 9:30 am

Virginia College Fair: Southwest VA Community College (Tazewell Co., VA)

CloseSeptember 18, 2013 @ 12:30 pm
19

Religious Emphasis Week

CloseSeptember 16, 2013 @ N/A

Virginia College Fair: Carroll County High School

CloseSeptember 19, 2013 @ 9:00 am

Religious Emphasis with Mark Combs

CloseSeptember 19, 2013 @ 1:00 pm

Event Details >>

In the second of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.

Virginia College Fair: Wytheville Meeting Center

CloseSeptember 19, 2013 @ 1:00 pm

Event Details >>

The Wytheville Meeting Center is located adjacent to the campus of Wytheville Community College.

Religious Emphasis with Mark Combs

CloseSeptember 19, 2013 @ 7:30 pm

Event Details >>

In the last of three sessions, Mark Combs, founder of Hazard, KY’s Summit Community Church, will address students as part of Religious Emphasis Week.
20

Alumna and Alumnus of the Year Banquet

CloseSeptember 20, 2013 @ N/A

Men's Golf @ Hiwassee One-Day Golf Tournament

CloseSeptember 20, 2013 @ N/A

Event Details >>

Location: Three Ridges Golf Course – Knoxville, TN

Women's Volleyball @ Berea College Spoonbread Smash

CloseSeptember 20, 2013 @ 7:00 pm

Event Details >>

Matches: Sept. 20th vs. Ohio Christian @ 7 PM Sept. 21st vs. UPike @ 9 AM Sept. 21st vs. Johnson University @ 11 AM Sept. 21st vs. Carlow University @ 4 PM
21

Women's Volleyball @ Berea College Spoonbread Smash

CloseSeptember 21, 2013 @ 9:00 am

Event Details >>

Matches: Sept. 20th vs. Ohio Christian @ 7 PM Sept. 21st vs. UPike @ 9 AM Sept. 21st vs. Johnson University @ 11 AM Sept. 21st vs. Carlow University @ 4 PM

Men's Cross Country @ Berea College Invitational

CloseSeptember 21, 2013 @ 10:30 am

Women's Cross Country @ Berea College Invitational

CloseSeptember 21, 2013 @ 10:30 am
22

Women's Tennis @ IU Southeast

CloseSeptember 22, 2013 @ 11:00 am
23 24

PBL Cupcake Social

CloseSeptember 24, 2013 @ 12:45 pm

Women's Volleyball @ Hiwassee College

CloseSeptember 24, 2013 @ 6:00 pm
25 26 27 28

Women's Volleyball vs. Cincinnati Christian

CloseSeptember 28, 2013 @ 1:00 pm

Women's Tennis @ Carlow University

CloseSeptember 28, 2013 @ 3:00 pm
29 30 1 2

1st Quarter Grades Due

CloseOctober 2, 2013 @ N/A
3 4

Fall Festival

CloseOctober 4, 2013 @ N/A

Women's Volleyball vs. IU Kokomo

CloseOctober 4, 2013 @ 3:00 pm

Event Details >>

Match to be played at Midway College.

America's Funniest Professor - Dr. Carl Hurley

CloseOctober 4, 2013 @ 6:00 pm

Event Details >>

Dinner & a show. Special fundraiser for The June Buchanan School.

Women's Volleyball @ Midway College

CloseOctober 4, 2013 @ 7:00 pm

Event Details >>

MCVB Tri-Match
5

Men's Golf @ Berea College Fall Tournament

CloseOctober 5, 2013 @ N/A

Event Details >>

@ Battlefield Golf Course – Berea, KY

Women's Tennis @ SLCOP

CloseOctober 5, 2013 @ 11:00 am

Women's Tennis @ IU East

CloseOctober 5, 2013 @ 2:00 pm