Alice Lloyd College

SAP Policy

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete their academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Stafford Loan, Perkins Loan, Parent PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, TEACH Grant,) and need-based state aid (such as the Kentucky Tuition Grant and Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by Alice Lloyd College. The SAP policy applies to all undergraduate students.

All students will be reevaluated after the Fall 2012 semester to determine if they meet the new federal requirements for SAP.

Policy Components

There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of their program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which a student must complete their required coursework. The qualitative measurement evaluates the quality (GPA and academic standing) of the student’s academic work.

Quantitative Requirements:

1.    Maximum Time Frame

All students are expected to finish their program within a maximum time frame as determined by the college.  All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Undergraduate Students: A student’s total cumulative attempted hours may not exceed 192 hours (150% of the minimum 128 hours required to earn a bachelor’s degree —128 hours x 150%=192 hours)

2.    Pace

Undergraduate students must be on target to complete their academic program within the set time frame. To determine if a student is meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours. This is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours. The result must be 66.66% or greater, which means the student must complete and pass two-thirds of their cumulative attempted hours.

Examples:

Cumulative Earned Hours Cumulative Attempted Hours SAP Evaluation
12 24 12/24 = 50%;
Does NOT meet SAP
60  75 60/75=80%; Does MEET SAP
60 99 60/99=60.61%; Does NOT meet SAP

Qualitative Requirements:

1.    GPA and Academic Standing

1.    Undergraduate Students: Students must maintain at least a cumulative 2.0 official GPA and be in good standing, not dismissed nor suspended from their academic program, as determined by the Academic Dean’s policies.

Evaluation and Notification

SAP will be reviewed at the end of each academic semester to determine if they meet the policy. If the student fails to meet SAP after one semester, they will be automatically placed on “Financial Aid Warning.” The student will be eligible to receive aid for one semester. At the end of the warning semester, the student will be evaluated again. If they regain SAP, there is no further action, and they remain eligible for financial aid. For those students who fail to regain SAP, they will be placed in “SAP Suspension” and be ineligible to receive financial aid until SAP is met.

Students who lose eligibility for federal, state, and institutional aid due to not meeting SAP requirements may:

  • earn the necessary GPA or semester hours to meet the minimum requirements while not receiving federal and state need-based financial aid, or
  • submit an SAP appeal.

Unless academically dismissed, students denied federal, state, and institutional aid may continue attending using other aid sources or by funding their education themselves.

It is the student’s responsibility to monitor his or her academic progress and to be aware of the requirements of his or her program and SAP standards.

Appeal Process

A student determined ineligible for financial aid for failure to meet the Alice Lloyd College Satisfactory Academic Progress standards has the right to make a written appeal to the Financial Aid Office if he or she can demonstrate:

  • failure to meet the minimum standard was caused by extreme or unusual circumstances beyond his or her control (natural disaster, family illness, etc.). Third Party Documentation of circumstances described in your letter must be included with the written appeal);
  • he or she has resolved the issue(s) that caused the deficit; and
  • the issue(s) will not affect his or her performance in the future.

This letter should be sent to the Director of Student Financial Aid at 100 Purpose Road, Pippa Passes, KY 41844. If an appeal is approved, the student will be placed on probation. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student’s account and any federal aid and state grant aid in future semesters will be canceled.  

Limit of Appeals

A student may appeal only twice during their academic career at ALC.

Notification

All notifications will be sent in two ways: a letter will be sent to the student’s home address and an e-mail will be sent to their Alice Lloyd College e-mail address.

Other SAP Information

Additional information regarding grades, credits, academic polices and study abroad

  • Earned Hours: A,B,C,D, Pass and Transfer Hours accepted by Alice Lloyd College
  • Attempted Hours: All earned hours, plus W, F, I, U (with exceptions listed below)
  • Accepted Transfer Credits: Count as earned and attempted hours; are not factored into the student’s GPA calculation
  • Repeat Courses: Courses count as attempted hours each time taken, regardless of whether federal financial aid is received. If the class is passed, it is also counted as earned hours. If a student is using any of his or her three repeat options offered through the Registrar’s Office, the initial enrollment in the course (the class which is being replaced) will be included as attempted hours and excluded from earned hours if previously passed (which impacts pace), and it will be excluded in the GPA calculation
  • Incomplete and Withdrawal Grades: Count as attempted hours; do not count as earned hours
  • Audited/Non-Credit Courses: Excluded from all calculations and will not be considered when determining SAP status
  • Study Abroad: Courses accepted by Alice Lloyd College will be used in determining SAP

Upcoming Events

Calendar

November 2013
S M T W T F S
27 28

Women's Volleyball vs. Crown College

CloseOctober 28, 2013 @ 6:00 pm

Women's Volleyball vs. UPike

CloseOctober 28, 2013 @ 7:30 pm

Event Details >>

Final home game of the season.
29 30

Leadership 101 Dining Etiquette Seminars

CloseOctober 30, 2013 @ 1:00 pm

Event Details >>

This is a non-convocation credit event, but it is required of all LE 101 students. Sponsored by the ALC Leadership Program, Terri Thompson will teach students dining etiquette. There are three seminars in total. This is the first.
31

LE 101 Dining Etiquette Seminars

CloseOctober 31, 2013 @ 8:00 am

Event Details >>

This is a non-convocation credit event, but it is required of all LE 101 students. Sponsored by the ALC Leadership Program, Terri Thompson will teach students dining etiquette. There are three seminars in total. These are the final two.

Terri Thompson Presents "Leadership: Where Do You Stand?"

CloseOctober 31, 2013 @ 1:00 pm

Event Details >>

A favorite guest in the Caney Convocation Series, Terri Thompson will present Leadership: Where Do You Stand? Passion, Persistence, and the Pursuit of Happiness.

LE 101 Dining Etiquette Seminars

CloseOctober 31, 2013 @ 2:00 pm

Event Details >>

This is a non-convocation credit event, but it is required of all LE 101 students. Sponsored by the ALC Leadership Program, Terri Thompson will teach students dining etiquette. There are three seminars in total. These are the final two.

Eagle Madness!

CloseOctober 31, 2013 @ 7:00 pm

Event Details >>

Join us as we open basketball season!

Eagle Madness!

CloseOctober 31, 2013 @ 7:00 pm

Event Details >>

Come join us as we open basketball season! Get a first look at the men’s and women’s basketball teams, as well as the ALC cheerleaders and dance team. Support your Eagles!
1 2

Fall Open House

CloseNovember 2, 2013 @ N/A

Men's Basketball versus Union College

CloseNovember 2, 2013 @ 2:00 pm

Event Details >>

Season Opener
3 4 5

Transfer Day

CloseNovember 5, 2013 @ N/A

Sola Gratia: The Skillful Life

CloseNovember 5, 2013 @ 1:00 pm

Event Details >>

Richard Bowers, director of the Voices of Appalachia, and the Solia Gratia Student Fellowship will guide us through an exploration of the Book of Proverbs.

Women's Basketball versus Kentucky Christian University

CloseNovember 5, 2013 @ 5:30 pm

Event Details >>

Season Opener. Part of doubleheader.

Men's Basketball versus Kentucky Christian University

CloseNovember 5, 2013 @ 7:30 pm

Event Details >>

Part of an Eagles doubleheader.
6 7 8

Men's Basketball versus Virginia Intermont

CloseNovember 8, 2013 @ 6:00 pm

Event Details >>

BB&T Basketball Classic @ Pikeville Expo Center
9

Men's Cross Country @ KIAC Conference Meet

CloseNovember 9, 2013 @ 12:00 pm

Event Details >>

at Midway College

Women's Cross Country @ KIAC Conference Meet

CloseNovember 9, 2013 @ 12:00 pm

Event Details >>

at Midway College

Women's Basketball versus Milligan College

CloseNovember 9, 2013 @ 2:00 pm

Men's Basketball versus West Virginia Tech

CloseNovember 9, 2013 @ 6:00 pm

Event Details >>

BB&T Basketball Classic @ Pikeville Expo Center
10 11 12

2nd Quarter Mid-Term Ends

CloseNovember 12, 2013 @ N/A

Blood Drive

CloseNovember 12, 2013 @ N/A

Power in Whose Palm?: The Digital Democratization of Photography

CloseNovember 12, 2013 @ 1:00 pm

Event Details >>

Andrew Busroe will speak about visual literacy as it applies to photography.

Men's Basketball versus Boyce College

CloseNovember 12, 2013 @ 6:00 pm

Women's Basketball versus University of Pikeville

CloseNovember 12, 2013 @ 8:00 pm
13

Pre-Registration

CloseNovember 13, 2013 @ N/A
14

Pre-Registration

CloseNovember 13, 2013 @ N/A

Lorinda Jones: Music Therapy

CloseNovember 14, 2013 @ 1:00 pm

Event Details >>

Performing on the Celtic harp and the Appalachian dulcimer, Lorinda Jones transports listeners to a place that reminds them of their ancestral roots.
15

Pre-Registration

CloseNovember 13, 2013 @ N/A

Women's Volleyball versus Point Park University

CloseNovember 15, 2013 @ 1:30 pm

Event Details >>

KIAC Conference Tournament @ Midway College

Women's Basketball versus Selma University

CloseNovember 15, 2013 @ 6:00 pm

Event Details >>

Game 1 : Milligan College Classic @ Milligan College
16

Pre-Registration

CloseNovember 13, 2013 @ N/A

Eagle Day Saturday

CloseNovember 16, 2013 @ N/A

Ohio Alumni Meeting

CloseNovember 16, 2013 @ N/A

Women's Basketball vs. Carroll College

CloseNovember 16, 2013 @ 12:00 pm

Event Details >>

Milligan College Classic @ Milligan College

Ohio Alumni Meeting

CloseNovember 16, 2013 @ 1:00 pm

Ohio Alumni Meeting & Luncheon

CloseNovember 16, 2013 @ 1:00 pm

Men's Basketball vs. Milligan College

CloseNovember 16, 2013 @ 4:00 pm
17

Pre-Registration

CloseNovember 13, 2013 @ N/A
18

Pre-Registration

CloseNovember 13, 2013 @ N/A
19

Men's Basketball @ Crown College

CloseNovember 19, 2013 @ 6:00 pm
20 21 22

Women's Basketball @ Ohio Christian University

CloseNovember 22, 2013 @ 7:00 pm

Event Details >>

Listen LIVE: http://www.ocutrailblazers.com/f/Live_Broadcast.php!

Women's Basketball @ Ohio Christian University

CloseNovember 22, 2013 @ 7:00 pm

Event Details >>

Support your Lady Eagles by listening in LIVE: http://www.ocutrailblazers.com/f/Live_Broadcast.php.
23
24 25 26 27

Thanksgiving Recess

CloseNovember 27, 2013 @ N/A
28

Thanksgiving Recess

CloseNovember 27, 2013 @ N/A

Thanksgiving Recess

CloseNovember 28, 2013 @ N/A
29 30

Eagle Day Saturday

CloseNovember 30, 2013 @ N/A