Alice Lloyd College

SAP Policy

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete their academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Stafford Loan, Perkins Loan, Parent PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, TEACH Grant,) and need-based state aid (such as the Kentucky Tuition Grant and Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by Alice Lloyd College. The SAP policy applies to all undergraduate students.

All students will be reevaluated after the Fall 2012 semester to determine if they meet the new federal requirements for SAP.

Policy Components

There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of their program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which a student must complete their required coursework. The qualitative measurement evaluates the quality (GPA and academic standing) of the student’s academic work.

Quantitative Requirements:

1.    Maximum Time Frame

All students are expected to finish their program within a maximum time frame as determined by the college.  All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Undergraduate Students: A student’s total cumulative attempted hours may not exceed 192 hours (150% of the minimum 128 hours required to earn a bachelor’s degree —128 hours x 150%=192 hours)

2.    Pace

Undergraduate students must be on target to complete their academic program within the set time frame. To determine if a student is meeting this standard, total cumulative earned hours are compared to total cumulative attempted hours. This is calculated by dividing the total cumulative earned hours by the total cumulative attempted hours. The result must be 66.66% or greater, which means the student must complete and pass two-thirds of their cumulative attempted hours.

Examples:

Cumulative Earned Hours Cumulative Attempted Hours SAP Evaluation
12 24 12/24 = 50%;
Does NOT meet SAP
60  75 60/75=80%; Does MEET SAP
60 99 60/99=60.61%; Does NOT meet SAP

Qualitative Requirements:

1.    GPA and Academic Standing

1.    Undergraduate Students: Students must maintain at least a cumulative 2.0 official GPA and be in good standing, not dismissed nor suspended from their academic program, as determined by the Academic Dean’s policies.

Evaluation and Notification

SAP will be reviewed at the end of each academic semester to determine if they meet the policy. If the student fails to meet SAP after one semester, they will be automatically placed on “Financial Aid Warning.” The student will be eligible to receive aid for one semester. At the end of the warning semester, the student will be evaluated again. If they regain SAP, there is no further action, and they remain eligible for financial aid. For those students who fail to regain SAP, they will be placed in “SAP Suspension” and be ineligible to receive financial aid until SAP is met.

Students who lose eligibility for federal, state, and institutional aid due to not meeting SAP requirements may:

  • earn the necessary GPA or semester hours to meet the minimum requirements while not receiving federal and state need-based financial aid, or
  • submit an SAP appeal.

Unless academically dismissed, students denied federal, state, and institutional aid may continue attending using other aid sources or by funding their education themselves.

It is the student’s responsibility to monitor his or her academic progress and to be aware of the requirements of his or her program and SAP standards.

Appeal Process

A student determined ineligible for financial aid for failure to meet the Alice Lloyd College Satisfactory Academic Progress standards has the right to make a written appeal to the Financial Aid Office if he or she can demonstrate:

  • failure to meet the minimum standard was caused by extreme or unusual circumstances beyond his or her control (natural disaster, family illness, etc.). Third Party Documentation of circumstances described in your letter must be included with the written appeal);
  • he or she has resolved the issue(s) that caused the deficit; and
  • the issue(s) will not affect his or her performance in the future.

This letter should be sent to the Director of Student Financial Aid at 100 Purpose Road, Pippa Passes, KY 41844. If an appeal is approved, the student will be placed on probation. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student’s account and any federal aid and state grant aid in future semesters will be canceled.  

Limit of Appeals

A student may appeal only twice during their academic career at ALC.

Notification

All notifications will be sent in two ways: a letter will be sent to the student’s home address and an e-mail will be sent to their Alice Lloyd College e-mail address.

Other SAP Information

Additional information regarding grades, credits, academic polices and study abroad

  • Earned Hours: A,B,C,D, Pass and Transfer Hours accepted by Alice Lloyd College
  • Attempted Hours: All earned hours, plus W, F, I, U (with exceptions listed below)
  • Accepted Transfer Credits: Count as earned and attempted hours; are not factored into the student’s GPA calculation
  • Repeat Courses: Courses count as attempted hours each time taken, regardless of whether federal financial aid is received. If the class is passed, it is also counted as earned hours. If a student is using any of his or her three repeat options offered through the Registrar’s Office, the initial enrollment in the course (the class which is being replaced) will be included as attempted hours and excluded from earned hours if previously passed (which impacts pace), and it will be excluded in the GPA calculation
  • Incomplete and Withdrawal Grades: Count as attempted hours; do not count as earned hours
  • Audited/Non-Credit Courses: Excluded from all calculations and will not be considered when determining SAP status
  • Study Abroad: Courses accepted by Alice Lloyd College will be used in determining SAP

Upcoming Events

Calendar

April 2014
S M T W T F S
30 31

Baseball versus Johnson University

CloseMarch 31, 2014 @ 1:00 pm

Event Details >>

Doubleheader
1

Softball versus Asbury University

CloseApril 1, 2014 @ 3:00 pm

Event Details >>

Doubleheader

Elaine McMillion: Hollow Documentary

CloseApril 1, 2014 @ 7:30 pm

Event Details >>

Alice Lloyd College will be treated to a very special event as award-winning documentary filmmaker Elaine McMillion presents her most recent project, Hollow.
2

Softball versus Asbury University

CloseApril 2, 2014 @ 12:00 pm

Event Details >>

Doubleheader
3

Spring Play

CloseApril 3, 2014 @ N/A

Eagle Theatre Spring Play: Censored on Final Approach

CloseApril 3, 2014 @ 7:30 pm

Event Details >>

ALC’s Eagle Theatre presents its spring production, Censored on Final Approach. STUDENTS: If you bring a canned food item with you to this convo, you may wear casual clothes.
4

Spring Play

CloseApril 3, 2014 @ N/A

Golf @ Berea Spring Tee Off Tournament

CloseApril 4, 2014 @ N/A

Event Details >>

@ Battlefield Golf Club in Richmond, KY
5

Alumni Board Meeting

CloseApril 5, 2014 @ N/A

Golf @ Berea Spring Tee Off Tournament

CloseApril 5, 2014 @ N/A

Event Details >>

@ Battlefield Golf Course in Richmond, KY

Spring Alumni Board Meeting

CloseApril 5, 2014 @ 11:00 am

Alice Lloyd - Stay On, Stranger

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

Jacqueline Hamilton plays Alice Lloyd in this performance of the Kentucky Humanities Council’s Kentucky Chautauqua. Everyone is welcome to attend!

Baseball @ Point Park University

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

Doubleheader

"Alice Lloyd: Stay On, Stranger" - A Kentucky Chautauqua Performance

CloseApril 5, 2014 @ 1:00 pm

Event Details >>

The Kentucky Humanities Council’s Jacqueline Hamilton visits us to perform her skit as Alice Lloyd.

Softball versus Midway College

CloseApril 5, 2014 @ 2:00 pm

Event Details >>

Doubleheader.
6

Baseball @ Point Park University

CloseApril 6, 2014 @ 12:00 pm

Event Details >>

Doubleheader.

Softball versus Midway College

CloseApril 6, 2014 @ 1:00 pm

Event Details >>

Doubleheader.
7

Pre-Registration

CloseApril 7, 2014 @ N/A
8

Pre-Registration

CloseApril 7, 2014 @ N/A

Blood Drive

CloseApril 8, 2014 @ N/A

Baseball versus Hiwassee College

CloseApril 8, 2014 @ 2:00 pm

Event Details >>

Doubleheader

Softball @ Berea College

CloseApril 8, 2014 @ 5:00 pm

Event Details >>

Doubleheader
9

Pre-Registration

CloseApril 7, 2014 @ N/A

Baseball versus UPike

CloseApril 9, 2014 @ 3:00 pm

Event Details >>

9 innings
10

Pre-Registration

CloseApril 7, 2014 @ N/A

All-Campus Cookout

CloseApril 10, 2014 @ N/A

Voices of Appalachia Spring Concert

CloseApril 10, 2014 @ 7:30 pm

Event Details >>

Event will be held on the lawn in front of Miss June’s House.

Voices of Appalachia Spring Concert

CloseApril 10, 2014 @ 7:30 pm

Event Details >>

Event will be held on the lawn in front of Miss June’s House.

Voices of Appalachia Spring Concert

CloseApril 10, 2014 @ 7:30 pm

Event Details >>

Alice Lloyd’s choir, the Voices of Appalachia, present their spring concert. The event will be held on the lawn in front of Miss June’s House.
11

4th Quarter Mid-Term Ends

CloseApril 11, 2014 @ N/A

Softball versus Carlow University

CloseApril 11, 2014 @ 1:00 pm

Event Details >>

Doubleheader

Floyd County Alumni Banquet

CloseApril 11, 2014 @ 6:00 pm

Spring Alumni Banquet @ Jenny Wiley State Park

CloseApril 11, 2014 @ 6:00 pm

Event Details >>

This annual alumni banquet is hosted by Alice Lloyd College each spring at Jenny Wiley State Park.
12

Golf @ Berea College

CloseApril 12, 2014 @ N/A

Event Details >>

Ryder Cup-style friendly at Gibson Bay Golf Course in Richmond, KY.

Softball versus Carlow University

CloseApril 12, 2014 @ 11:00 am

Event Details >>

Doubleheader

Men's Tennis vs. SLCOP @ Asbury

CloseApril 12, 2014 @ 1:00 pm

Event Details >>

Matches will be played at Asbury University.

Men's Tennis @ Asbury University

CloseApril 12, 2014 @ 3:00 pm

Baseball @ Brescia University

CloseApril 12, 2014 @ 5:00 pm

Event Details >>

Doubleheader
13

Baseball @ Brescia University

CloseApril 13, 2014 @ 12:00 pm

Event Details >>

Doubleheader
14 15

Honors Day

CloseApril 15, 2014 @ 1:00 pm

Event Details >>

Required of students, faculty, and staff.

Honors Day

CloseApril 15, 2014 @ 1:00 pm

Event Details >>

This convocation is dedicated to honoring students for academic excellence. All students are required to attend.
16 17

Student Work Awards Convocation

CloseApril 17, 2014 @ N/A

Event Details >>

Required of students, faculty, and staff. Work-Study Olympics will follow this convocation.

Work-Study Day

CloseApril 17, 2014 @ N/A

Student Work Awards

CloseApril 17, 2014 @ 10:00 am

Event Details >>

This convocation will honor students for their achievements within the Student Work Program. Attendance is required of all students. Students are allowed to wear casual clothes.

Baseball versus Asbury University

CloseApril 17, 2014 @ 1:00 pm

Event Details >>

Doubleheader
18

Good Friday

CloseApril 18, 2014 @ N/A

Good Friday

CloseApril 18, 2014 @ N/A

Baseball versus Asbury University

CloseApril 18, 2014 @ 12:00 pm

Event Details >>

Doubleheader – SENIOR DAY

Softball @ Point Park University

CloseApril 18, 2014 @ 3:00 pm

Event Details >>

Doubleheader
19

Softball @ Point Park University

CloseApril 19, 2014 @ 12:00 pm

Event Details >>

Doubleheader
20 21

K-9 Achievement Test

CloseApril 21, 2014 @ N/A
22

K-9 Achievement Test

CloseApril 21, 2014 @ N/A
23

K-9 Achievement Test

CloseApril 21, 2014 @ N/A
24

K-9 Achievement Test

CloseApril 21, 2014 @ N/A
25

Spring Board Meeting

CloseApril 25, 2014 @ N/A
26

JBS Prom (Tentative)

CloseApril 26, 2014 @ N/A
27 28

Final Exams Week

CloseApril 28, 2014 @ N/A
29

Final Exams Week

CloseApril 28, 2014 @ N/A
30

Final Exams Week

CloseApril 28, 2014 @ N/A
1

Senior Spotlight

CloseMay 1, 2014 @ N/A
2

Academic/Athletic Awards

CloseMay 2, 2014 @ N/A
3

Baccalaureate/Commencement

CloseMay 3, 2014 @ 10:30 am

Event Details >>

Baccalaureate begins at 10:30 AM. Commencement exercises are scheduled for 12:15 PM. We will have more details soon!